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Introducing ORTRA Conferences Management and Meeting Planning Services
For the past 32 years Ortra has conducted and
organized a variety of international and local conventions, exhibitions, seminars, weekend meetings,
etc.
Our goal is simply stated: to
create the ideal environment in which information can be effectively communicated,
insuring that every participant has a satisfying and valued educational experience. This
means meeting strict standards of excellence at every event we manage, devoting intense
attention to every aspect of the event from venue selection to solving individual attendee
problems, presentation mechanics and multiple format take-away materials.
Our staff form a dedicated
team linking client objectives with appropriate communication strategies and key tactical
skills, including first class conference planning capabilities, tested senior management,
oversight, solid national promotion and publicity track record.
Equally important, we are
financially and legally accountable, insuring that client budget and policy objectives are
met, with an emphasis on strict adherence to prudent financial management and specially to
client budget parameters.
ORTRA participates in the
planning strategies for an event from day one. We help create theme and objectives; we
develop the conference or seminar format, design, help create and implement the staging
and logistics.
Our detailed advance work
includes budget structure; date and site selection; speaker/trainer identification; food,
beverage, travel and lodging arrangements; facility room selection and staffing, as well
as design, production, printing and shipping of conference material.
Our concerns include constant
liaison with hotel or conference center staff; audio-visual/computer requirements; all
presentations and hand-out materials; financial arrangements such as credit card
registration, as well as all arrival and departure transportation details, tourist
services and trade show services.
SUCCESS IS OUR FOCUS !
ORTRA at your Service
Convention and Congresses Management
| General |
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| Advice to the Organizing Body |
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| Assistance in Fund Raising |
| Promotion of the Congress in Israel and
Abroad |
| Advertising |
| Public Relations |
| Invited Guests and Speakers: Travel and
accommodation, special requirements |
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| Secretarial Services |
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| Computerized Mailing Lists |
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| Programming the Congress in Ortra’s
computer system according to its specific requirements |
| Abstracts and Papers: Follow-up,
Correspondence with authors, Scanning, Printing |
| Internet Services and Communication
centers |
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| Arrangements |
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| Congress Arrangements
before and during the congress, including scientific program, social events, tours, etc. |
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| Coordination of Suppliers |
| Operation of Audio-Visual
equipment by expert technicians, including simultaneous translations |
| Congress Kits: Bags,
badges, books of abstracts/proceedings, program, congress guide, maps, etc. |
| Poster Displays |
| Congress Exhibition:
Arrangements, marketing, catalogue, etc. |
| Hostesses and Manpower |
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| Registration |
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| Registration of
participants before the congress |
| Registration of
participants on-site |
| Collection of
participation fees and accounting |
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| Tourist Services |
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| Negotiating with
suppliers (Airlines, Hotels, Bus Companies, etc.) of special conditions and terms for
participants in the Congress, Gratuity Services |
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| Reservation of
accommodation in hotels and of all categories at special congress rates |
| Marketing of
“Congress Packages” through Ortra’s overseas representatives |
| Coordination of appointed
carrier and overseas representatives |
| Meeting of participants
at point-of-entry into Israel and transfers to hotels |
| Excursions and
sightseeing in Israel and neighboring countries before and after the congress |
| Special tours and events
for accompanying persons |
| Personalized services for
participants |
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